The end-to-end Show Runner workflow — create a show, build the running order, add crew and cast, collect assets, set up overlays, and drive the show live — with each step linked.
Show Runner brings the whole production into one place — the plan, the people, the assets, the graphics and the live show. If you're new, this is the map: the end-to-end workflow, in order, with each step linked to a full guide. You don't have to do it all at once; most producers start with a show and a running order and grow from there.
The workflow, step by step
1. Create a show
Everything hangs off a show — a broadcast or event with a date. You create it, set its broadcast date and target duration, and it becomes the container for everything else. See creating a show.
2. Build the running order
The running order (or rundown) is the spine: the ordered, timed list of everything that happens. Build it collaboratively, with durations and cues, and it drives the teleprompter and show clock when you go live.
3. Add your crew
List who's working on the show, their roles and — crucially — their call times. See managing crew and call times. You can also get health & safety documents signed off by the crew, and track tasks against the show.
4. Add your cast
Your cast are the people appearing on screen. Record each one with their on-screen name and title, and that list feeds your lower thirds. See adding cast and their lower thirds.
5. Collect assets from contributors
VTs, graphics and media often come from people who aren't in the room. Set up upload slots and let contributors submit directly — verified, with metadata attached. See collecting VTs from contributors.
6. Set up your overlays
Build the broadcast graphics — lower thirds, scoreboards, sponsor bugs, custom overlays — and drop their URLs into OBS or vMix. See broadcast graphics and overlays.
7. Go live
With the plan built, drive the show: the running order, teleprompter and show clock move together, and you cue graphics live. See running a live show.
8. Share the production pack
When it's all assembled, export a production pack — a shareable document bundling the running order, crew, cast, assets and safety sign-off for the team.
How it fits together
The point of doing this in one system is that the pieces are connected: the running order drives the prompter and clock, the cast list feeds the lower thirds, the crew list drives H&S sign-off, and it all lives on the show and exports in one pack. Change something once and it reaches everything.
FAQ
Do I have to set all of this up before a show?
No. Start with a show and a running order — that alone is useful — and add crew, cast, assets and overlays as you need them. The workflow is modular; nothing forces you to complete every step.
What's the difference between crew and cast?
Crew are the people producing the show (director, operators, camera) — they get call times and sign off safety documents. Cast are the people appearing on screen, whose names feed the lower thirds. Show Runner manages both separately.
Where does everything live?
On the show. A show is the container for its running orders, crew, cast, upload slots, overlays, safety documents and tasks — and it all exports together in the production pack.
Ready to begin? Create your first show, or start for free.